Travel Reimbursements
If you are in need of travel reimbursements, email cuwip@physics.gatech.edu and be sure to include in the email:
- Mode of Transportation
- Arrival/Departure Times
- Travel Costs
- The amount your department can cover (You must talk to your department chair about this for faculty advisor)
Driving
Georgia Institute of Technology is located in Midtown Atlanta. The best highways to access it are via I-85, I-75 or I-20. The hotels addresses are listed below and also located in Midtown Atlanta.
We can help you organize carpools. Please find out more here.
Parking Info
Parking Vouchers can be given to those who need it. If you know you will be parking on the Georgia Tech Campus, please let us know ahead of time so we can guarantee you a voucher.
Flying
Only coach/economy class will be reimbursed. Grant funds do not cover upgrades (e.g., the purchase of extra legroom), early boarding, flight insurance, or the cost of a booking agent. Unless your department is fully covering your airfare, you *must* receive approval from your Local Organizing Committee (LOC) for your airfare purchase. Please contact us no later than December 16th. Requests for airfare reimbursement (even partial) may be denied if the student does not receive approval from the LOC.
After notification of your acceptance to the conference, you should immediately investigate flight options if this is the travel route you expect to take. Send the details of your preferred flight to cuwip[at]physics.gatech.edu with the subject line “Flight approval request for the APS CUWiP at GT”. You will hear a decision via email by one of our organizing member within two weeks of your request.
Those flying will arrive at the Hartsfield-Jackson Atlanta Airport. From there, take the MARTA, out local tram transportation, to Arts Center ($3 one way trip) on the RED or GOLD line.
Local Transit
Atlanta has a wonderful local transit system called the MARTA. If you plan on using MARTA, please let us know if you will need tickets.
Hotels
We will be using two hotels located in Midtown Atlanta. A shuttle will be available Saturday morning, Saturday evening, and Sunday morning that will take students to and from the conference center. No other driving will be necessary on your part.
*Some hotels may require a credit card for incidentals. If you cannot or are not comfortable providing a credit card, you must give the LOC two weeks’ notice. Note that any charges for incidentals billed to the LOC will be passed on to the student.
Hotel Indigo Midtown Atlanta
683 Peachtreet St NE
Atlanta, GA 30308
The Georgian Terrace
659 Peachtree St NE
Atlanta, GA 30308